Sworn translation of vehicle documents in Poland

Agree the specific document or information, source material, certification, price, completion date and receipt

First ask the registration authority which document or official confirmation you need to obtain

Exclude it from the order. The document itself may still be a required attachment

Where the exemption in § 5(2)(1) applies

The document type, issuing authority and national information requested; if lost, the replacement document

Where the authority has doubts and requires national information outside the harmonised codes

Do not assume an exemption merely because the codes look similar

Whether it proves registration and what is needed if it is missing

A required foreign-language document where no applicable exemption exists

Do not translate a Polish document; do not automatically order both where one sufficient ownership document is used

If proof of ownership is missing, what to obtain; for a bilingual document, whether the Polish version is complete

The required foreign-language ownership document or necessary foreign-language additions

Do not include them automatically where § 4(5) applies

The owner, seller, place of transfer and importer’s role; any missing documents

Required foreign-language documents in the ownership chain where the exception does not apply

Do not treat these as compulsory documents for an ordinary purchase

Which ownership basis applies and what is needed if it is missing

The specific foreign-language document needed in the case

Do not translate the entire set automatically

Which evidence is applicable to the vehicle and procedure

A required foreign-language document without an applicable exemption

§ 5(2)(2) exempts these four legal document types; it does not have the same issuing-country condition as the registration certificate exemption

The exact legal type and the status of separate attachments

Assess documents and attachments outside this list separately against their purpose and requirements

Only where it was issued in another state in the stated group and the registration authority already holds a translation of an analogous document from that same state

Whether the authority holds that translation; if the document is missing, which document to obtain

Where an exemption condition is not met and the foreign-language document is required

Do not automatically order translation of an exempt certificate. Where there are doubts, the authority may require national data and information whose codes are not in Annex I to Directive 1999/37/EC

Both parts are submitted under § 3(7). That does not make translation of both compulsory

The § 3(8) procedure applies where the vehicle was imported from a state in the stated group and was previously registered in such a state. The Polish authority obtains confirmation of the previous registration and eligibility for re-registration in another state in the group; it can then accept part I

Do not assume the same procedure applies. Give the registration authority the country of import, previous registration details and the documents you hold

Establish how to obtain a duplicate or a document from the previous authority containing the necessary details. If that authority refuses, a confirmation request by the starosta is provided for. Translating a copy does not replace this procedure

For imports from outside the stated group, Article 72(2a) provides for alternative proof of registration issued by the competent authority. The name Title alone does not prove that it establishes both ownership and registration: check its function with the recipient

Which document proves acquisition of the vehicle

Agree translation of the ownership document being used; do not automatically add the other

The complete Polish text, completed fields, handwritten additions, entries and attachments

Check the recipient’s requirements. The label bilingual does not guarantee exemption; agree any required foreign-language information separately

C.1 does not necessarily identify the owner

Establish the owner before concluding that they differ from the seller

Under § 4(2), where the seller differs from the owner, evidence of ownership transfers is required unless an exception applies

Identify the necessary chain and translate only the required foreign-language documents

For imported vehicles, § 4(5) provides an exception to paragraphs 2 and 3

Check applicability before ordering earlier documents

The second exception concerns first registration after sale by a trader who imported the vehicle themselves

Establish the seller-importer’s role. It does not automatically apply to every dealer or intermediary

The translator checks whether the material is sufficient. Certification records the actual basis of the translation; a scan must not be described as an original that was presented

§ 4(3) provides for notarised copies of ownership documents and must be read with § 4(5). It does not authorise submission of any ordinary scan. Check the recipient’s original-document and certification requirements

Paper certification by a Polish sworn translator uses the translator’s stamp. Agree the copies and method of receipt

A Polish sworn translator’s electronic translation is certified with their qualified electronic signature. Check whether the required file can be issued and accepted by the recipient

It is not, by itself, a separate electronically certified translation. It may be an attachment where the authority accepts electronic copies

§ 5(1) provides for a sworn translator, a competent consul, or a sworn translator of the country from which the vehicle was imported into Poland or where it was transferred to a new owner. Check the individual, language and authority to act

Check the current electronic delivery channel, format, legibility and presentation of source documents. The amended § 20 applies from 4 July 2026; ordinary email is not an established universal route

What is included and what is excluded under an exemption

Direction, both parts where needed, required entries, tables and attachments

Legibility, format and any additional material required

Whether checking and certification or a new translation is needed

Format, copies and whether the recipient’s required result can be issued

Method, cost and timing

Whether the selected work can be completed by your required date and on what terms

When to expect an offer

Which agreed conditions must first be met

The specific date and when the turnaround period starts

Separate transfer timing; completion does not mean delivery at the same moment

Obtain the authority’s requirement and establish how to obtain the document

Clarify the exact scope and format, then agree the necessary action

Provide the source, translation and specific comment for a complaint

The general response period is 14 days from receipt unless a specific rule provides otherwise. This is not a universal deadline for completing a correction or paying a refund

Usually available within 14 days of concluding the contract

A proportionate calculation for the part performed may apply under the statutory conditions

The withdrawal exception requires prior express consent, information and acknowledgement of losing the right. Starting work or consenting to data processing alone is insufficient