Interpreting

Interpreting in Poland

Not sure which interpreter you need for your meeting? Start with the conversation format and the institution’s requirements — we will help describe the task and agree the terms.

Consecutive, simultaneous and whispered interpretingLanguages, date and terms — before bookingInstitutional requirements checked separately

Choosing a format

Which interpreting format to choose

Pauses in the conversation, listener numbers and venue conditions determine the suitable option. Choose a category and describe your meeting.

Consecutive interpreting

The interpreter conveys what was said after a statement or part of a presentation. Suitable for dialogue, negotiations and meetings where pauses are possible.

Simultaneous interpreting

Interpreting takes place alongside the presentation. Suitable for events without pauses; equipment, audio channels and the team are agreed in advance.

Whispered interpreting

The interpreter speaks quietly to one or two nearby listeners. Suitable for a small group if the acoustics allow it without disturbing other participants.

Discuss your meeting and get a quote

Tell us the languages, date, location, subject and expected duration. If you do not know the format, describe the meeting in your own words.

Briefly describe your meeting

Booking terms

Interpreting prices and scheduling

A quote needs the languages, format, date, duration and meeting location. The full price, billing unit, minimum booking and rescheduling terms are agreed before confirmation.

Format	Price from	How the price is calculated
Consecutive interpreting	from 400 zł/hour	Based on duration, languages and meeting location
Simultaneous interpreting	from 400 zł/hour	Based on working time, team size and technical setup
Whispered interpreting	from 400 zł/hour	Based on duration, languages and venue conditions

Booking quote

What affects the price of interpreting

The price relates to a particular meeting. These details help define the booking scope and agree a full quote.

Format and team

A conversation with pauses, interpreting alongside a presentation or support for one or two listeners require different conditions. Interpreter numbers and equipment are agreed separately for an event.

Meeting duration

Provide the start and end times, breaks and possible waiting time. Consecutive interpreting needs time for interpreting each statement.

Languages and subject

Language directions, speaker numbers and meeting content matter. An agenda and terminology help assess the interpreter’s preparation.

Location and equipment

The address, travel, online platform, acoustics, microphones and headphones affect the arrangements. Who provides the equipment is agreed before the meeting.

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What our clients say

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Yukhym Romanenkoa year ago

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How it works

How to prepare for and book interpreting

First we describe the meeting, then agree the interpreter and terms. Materials help the interpreter prepare for the subject.

Describe your meeting

Provide the date, time, location or platform, languages, subject, duration and participant numbers. If the format is unknown, describe how the conversation will work.

Agree the terms

Before confirming the booking, clarify interpreter availability, institutional requirements, service scope, price, travel, equipment and rescheduling terms.

Share the materials

Prepare the agenda, presentation and key terms that may be shared. Agree the organiser’s contact and the arrival or connection time.

Confirm the details

Check the date, address, on-site contact and technical setup. During the meeting, follow the agreed pauses and speaking order.

Your task

Which meetings need an interpreter

Choose the format based on how participants communicate and how many people need to hear the interpretation.

Negotiations and business meetings

Discussing terms, interviews, working visits or meeting partners. Consecutive interpreting with pauses usually suits dialogue.

Institutions and notaries

Name the institution and purpose of your visit. Before booking, clarify the requirements for the interpreter, documents and remote participation.

Conferences and presentations

If a presentation needs to continue without pauses, consider simultaneous interpreting. Whispered interpreting may suit one or two nearby listeners.

Personal meetings and consultations

Describe the task, participants and subject. For a medical consultation, the interpreter’s specialisation and the receiving organisation’s rules are checked separately.

Official meetings

When a sworn interpreter is needed

Sworn status is an interpreter’s qualification, while consecutive, simultaneous and whispered interpreting are working methods. These are separate questions.

Check the institution’s requirements

Ask whether a sworn interpreter is specifically required, which languages are needed and how their participation is confirmed. Share the answer when making your enquiry.

Choose status and format separately

An official procedure alone does not determine the interpreting method. First check the requirements for the interpreter, then the conversation arrangements.

Prepare written documents

Having an interpreter at a meeting does not replace written translation of certificates, a power of attorney or an agreement. Such a document package is ordered separately.

For example, Gov.pl separately describes official translation of foreign documents for the civil registry office (USC) and an interpreter’s help with communication. Clarify the requirements for your visit with the particular institution.

Languages and arrangements

Languages and meeting location

Russian, Ukrainian, English, Polish or another combination — specify the required direction. Interpreter availability and the format are checked for your date.

Who speaks which language

Specify the speakers’ and listeners’ languages. For example: the customer speaks Russian, the other participant speaks Polish, and interpreting is needed in both directions.

One or both directions

Specify all interpreting directions. A presentation and a dialogue may need different arrangements; participant numbers also matter.

City, address and venue

Provide the exact meeting location in Poland and the organiser’s contact. Access requirements, arrival time and travel terms are agreed in advance.

Online or in person

For an online meeting, name the platform and check the sound, connection and availability of a separate interpreting channel. The institution must allow this format.

Value your time? Translate Service takes care of all the paperwork

All services in one place

Translation, certification, apostille and additional services — we’ll agree on the right package.

Free delivery and safe handling

Delivery of completed documents across Poland is on us. We insure originals in transit.

No office visit required

Send your documents online. We handle all questions and arrangements remotely.

100% acceptance

We guarantee the document will be accepted. If the institution requires changes, we’ll make them free of charge.

FAQ

Frequently asked questions about interpreting

How does interpreting differ from written translation?

Interpreting helps participants understand the conversation during a meeting. Written translation produces a separate document. An interpreter’s presence does not mean you will receive a written translation after the meeting.

How do I choose between the three formats?

Consider consecutive interpreting for dialogue with pauses, simultaneous interpreting for a presentation without pauses, and whispered interpreting for one or two nearby listeners. Compare the options in the format selection section.

Is a sworn interpreter always required?

The requirement depends on the procedure and institution. Sworn status and the interpreting format are selected separately. Check the meeting venue’s requirements before booking.

Can an interpreter join online?

This option is checked for the particular meeting: interpreter availability, sound and the platform matter, as does the institution’s permission for an official visit. Mention the online format when making your enquiry.

What information is needed for a quote?

The situation and subject, date and times, location or platform, languages and interpreting directions, expected duration and listener numbers. Add any known requirements for interpreter status or equipment.

Can I enquire if I do not know which format I need?

Yes. Describe who will attend, how the conversation will work and who needs interpreting. These details help discuss a suitable format and check interpreter availability.

Discuss your meeting and get a quote

Tell us the languages, date, location, subject and expected duration. If you do not know the format, describe the meeting in your own words.

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Get in touch

Contact us

Describe your meeting in a messenger or contact the coordinator. The interpreting venue is agreed separately from the office address.

AddressWarsaw, Krucza 11

Opening hoursMon–Fri: 9:00–18:00

Phone+48 575 504 535

Emaildoc@translate-service.pl