In “Language version”, select “English”. Set “Country / Region” to Poland and “Diplomatic mission” to Referat ds. Legalizacji (Legalisation Section). The office name remains in Polish.
Open “Appointments” → “Apostille / Legalisation”. The booking page is titled “Reservation of appointment”.
Complete “Image verification” and select “Continue”, then choose a suitable available date.
Enter the information requested, complete the booking and print the appointment confirmation.
Before booking, check whether MSZ accepts your document and whether it needs preparation. The next section lists documents and requirements.
Which documents can you submit to MSZ?
You can submit the following Polish documents to MSZ for an apostille:
civil status certificates and extracts issued by a Polish civil registry office (USC);
paper Polish criminal record certificates from KRK;
original translations produced by a Polish sworn translator;
notarial documents after authentication by the relevant regional court;
documents issued by district and regional courts after authentication by the president of the relevant regional court.
These are examples of documents submitted to MSZ. The full list and requirements for each category appear in the official MSZ instructions.
NAWA issues apostilles for documents confirming completion of higher education. If you are still choosing the authority, first establish where to get an apostille for your document.
Where to book an apostille appointment
Open the official MSZ booking service and select “English” in “Language version”. The office-selection fields and appointment menu will be in English. The country is displayed as Poland; the office name remains Referat ds. Legalizacji.
The English booking page displays “Reservation of appointment”, with “Image verification” and a “Continue” button. You can open this booking page in English without switching to Polish.
Enable JavaScript and cookies for the service. If the form does not load, check whether your browser is blocking these functions.
How to book: step by step
1. Choose English and the office
Find “Language version” at the top of the page and choose “English”. Set “Country / Region” to Poland. Under “Diplomatic mission”, choose Referat ds. Legalizacji, the MSZ Legalisation Section handling apostilles and legalisation. This opens the office page with its address and appointment menu.
2. Open appointment booking
In the menu on the left, find “Appointments” and select “Apostille / Legalisation”. This is the English option for booking these services.
The booking page is called “Reservation of appointment”. Its English version provides the image verification field and “Continue” button, so you can continue in English.
The image below shows the Polish menu for reference. Its Apostille / Legalizacja option corresponds to “Apostille / Legalisation” in the English menu.
3. Complete verification and choose an available time
On the booking page, complete the CAPTCHA under “Image verification” and select “Continue”. Then choose a suitable date and time from the options available.
If no suitable appointments are available, see “What to do if there is no suitable time” below. In Polish, brak miejsc do dnia… means there are no places available up to the stated date.
4. Enter your details and complete the booking
Enter the information requested by the form and check it before confirming. If the form requests an email address, check its spelling and make sure you can access that mailbox.
Complete the booking and keep the appointment confirmation. Check the date and time, then print it. The first item in the MSZ list of documents for an appointment is wydrukowane potwierdzenie wizyty, a printed appointment confirmation.
What to keep after booking
Save the appointment confirmation so you can open and print it before travelling. Check the date, time and applicant’s details. Follow the time on the confirmation: it is the appointment time in Poland.
Download the confirmation if a file is available, or save the document provided for printing.
Read messages from the booking service. If you supplied an email address, check that mailbox.
Print the confirmation and keep it with the documents for apostille.
Cancelling or changing an appointment
The English office menu has “Cancel appointment”. Open it, enter your booking details as requested and follow the page’s instructions. If you want to change your travel date, first read the cancellation conditions and check the availability of new dates. A new date may require a separate booking.
What to bring and where to go
Bring the following to your appointment:
a printed appointment confirmation;
the original document with any required prior authentication;
the completed and signed application;
proof of payment or documents supporting a fee exemption.
The fee is PLN 60 per document unless an exemption applies. Pay before your visit: MSZ does not accept payment at the appointment. See how to complete the MSZ apostille application for guidance on the fields, attachments and payment.
Address for in-person appointments
Referat ds. Legalizacji MSZ, ul. Krucza 38/42, 00-512 Warszawa.
Arrive at the time you booked.
What to do if there is no suitable time
MSZ does not publish an exact time when new dates are released. The official office page states that appointments for the next two weeks are released in the morning on working days. Check availability in the morning, Polish time.
If travelling to Warsaw is unsuitable, you can send documents by post or authorise a representative to submit them.
Send your documents by post
If you cannot attend in person, you can apply by post, including from outside Poland. MSZ states a processing period of up to 30 days after receiving the application. Allow separately for delivery to the ministry and the return journey.
Another person can submit the documents. If they are not named in the application, MSZ requires written authorisation to act on the applicant’s behalf, signed by hand. Before handing over the original, agree who will apply and how you will receive the completed document.
Asking an agency to arrange the apostille
You can ask Translate Service to prepare and submit a Polish document for an apostille. Tell us which document you have, where you will submit it and when you need the result. Attach any requirements supplied by the institution.
Through Translate Service, you can arrange an apostille in Warsaw. We agree the service price and processing time after examining the document. The state fee is 60 zł for authentication of one document. We agree separately which services your order includes.
Send the document and the recipient’s requirements. We will establish whether prior preparation is needed and agree the apostille, translation and delivery.
About the author
Karolina Bałabon
Sworn translator of Russian
Working in translation since 2000, she has been a sworn translator of Russian since 2006. She graduated in applied linguistics from the University of Warsaw.
She specialises in legal, court and notarial translation. She works with Russian, Ukrainian, Polish and English, and deals with apostilles, legalisation and the preparation of foreign documents for use in Poland.
