Transcription of documents in Poland (USC) — birth, marriage and death certificates

It transfers the contents of a foreign birth, marriage or death record into the Polish register. A Polish extract is then issued. Translating the document and registering it are separate actions.

The service includes remote assistance with submission, collection and delivery. Authorisation and personal declaration requirements are checked for your case, and document transfer is agreed in advance.

690 zł per record. Translation and embassy consular fees cost extra; consular fees vary by country. Shipping within Poland is free.

From payment. International shipping time and cost are clarified separately.

You can describe what you need or attach one document. The complete set, originals and authorisation are clarified when agreeing the order.

The document usually remains in the USC file. If obtaining another copy is impossible, the law allows return on request after the USC certifies a copy. Before sending it, check whether an official replacement can be obtained; an ordinary photocopy is not equivalent.

Translation is not included. An official translation by an authorised translator or consul is usually required; exemptions apply to certain multilingual documents. We check the requirement against the document and submission method.

There is no single requirement for all documents. The issuing country, agreements and particular procedure are considered.

Applying for transcription and making surname declarations are separate actions. If the foreign record does not state the surnames after marriage, separate declarations may be needed. The scope of authorisation is checked before submission; a representative does not automatically sign a spouse’s personal declaration.

We refund payment if the application is refused. The refund procedure and coverage are set out in the order terms.